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| Event hosting tips |
- Do something you will enjoy:
If you are not enthusiastic and interested in your own event, how can you expect others to be?
Find something you really want to do and put it on at a time which is good and convenient for you.
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Find someone to host the event with you:
Make sure this is someone you get on really well with and that you are both enthusiastic about the
event you are planning. A good situation to aim for, is that if the worst case scenario of no-one
else turning up arises, then both of you are still able to enjoy the event together regardless.
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Canvas people about the event:
Before putting on the event, find out how many people are genuinely interested and if they will be
free at the time you plan to put it on. An event is unlikely to be successful if nobody is
interested in the subject or if everyone who is interested already has previous plans.
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Turn up to other people's events:
You can't expect people to turn up to your events if you don't turn up to theirs. If you don't
come to much at all, then many members might not even know who you are! When you turn up to other
people's events they will be naturally predisposed to support your event.
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Personally invite a number of people:
People are much more likely to respond to a personal invitation; even more so if you make them
feel special and wanted. If they are on the fence about going, a personal invitation could easily
sway them, and they'll find it harder to say, "No."
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Remind everyone:
Remind everyone when your event is coming up and remind them again when it's imminent. People
don't memorise the bulletin and if you remind them in a timely fashion then your event will stick
in their memory. They will then be more likely to turn up.
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Sell your event:
Discuss your up and coming event with people and point out the reasons you think it will be
interesting and enjoyable. Talk it up positively and your enthusiasm will most likely rub off on
others.
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Keep track of who is coming:
Write down a list of those who have committed to coming to your event, along with contact numbers
and where they are coming from. That way you can keep them all up to date in case there are any
changes or in the unfortunate event of a cancellation (people aren't always able to check the
group email and propectives do not receive them). Also, sometimes people are more likely come if
they know a lot of others are as well.
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Have an unambiguous and specific meeting place and time:
You might think everyone knows where your venue is but it's easy to get places mixed up and
sometimes it can be harder to find than you think. For instance there are quite a few Swan pubs
and a fair few Shenley estates. Try to make where and when as clear and accurate as possible for
people, reducing the chances that someone will make a mistake. It's best to take a fully charged
mobile and give everyone your number.
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Give yourself plenty of time:
Plan well in advance and make sure you have most things in place in plenty of time eg bookings,
tickets, ingredients, props, signs, setting up your house or garden etc. This saves a lot of
last minute stress where you end up maybe putting up your gazebo after the barbeque has started
instead of answering your door to guests...
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